Minutes; 1999, Feb-Dec

              STATE RECORDS COMMITTEE MEETING
February 16, 1999
STATE ARCHIVES BUILDING, ROOM 2 05
SALT LAKE CITY, UT
SRC APPROVED
DATE3-/GM
Member" Absent:
Legal Counsel:
Others in Attendance:
Members Present:        Max Evans, Director of State History
Jeff Johnson, Governor's Designee
Cherie Willis, Citizen Representative
Will Fehr, News Media Representative
Joan Kelly, Private Sector Records
Manager
Betsy Ross, State Auditor's Designee
Ralph Finlayson, Attorney General's
Office
Jannette Goodall, Executive Secretary,
State Records Committee
Rick Francom, Manager Records Analyst
Section, State Archives
Eric Stene, Analyst, State Archives
Daryl Downs, Analyst, State Archives
Stuart Preece, Analyst, State Archives
Ed Kingsford, Department of Corrections
William Brockbrader, Department of
Corrections
Kerry Galetka, Department of Corrections
Bruce Bailey, Department of Corrections
Paul Knoll, via telephone conference
call
The meeting was called to order at 2:40 P.M. The first order of
business was the appeal hearing Paul Knoll vs. The Department of
Corrections.  Mr. Knoll is seeking access to mail logs maintained
by the Department of Corrections.  Mr. Knoll presented his
opening statement.  Mr. Knoll stated that he is trying to obtain
a list of his outgoing and incoming mail.  He stated that he has
concerns over the handling of his mail by the Department.
Opening statements for the Department were presented by Ed
Kingsford.  Mr. Kingsford stated that GRAMA recognizes that a
governmental entity may fulfill a records request at no charge
under certain circumstances.  Mr. Kingsford stated that the
Department charges 25 cents per page for photocopies.  Section
63-2-203 (8) states that "a governmental entity may require
payment of past fees and future estimated fees before beginning
to process a request if fees are expected to exceed $50".  The
Department uses this section as a guide in determining the number
of free pages allowed to indigent inmates.  Mr. Kingsford stated
that the Department provides up to 200 pages free of charge to
indigent inmates.  Mr. Kingsford stated that with the number of
mail logs maintained by the Department and the time span